Zencare Practice Management

Mental health EHR software for modern private practices.

Zencare Practice Management is an all-in-one mental health EHR designed for solo, group, and growing therapy practices - bringing scheduling, notes, billing, client communication, and insurance workflows into one seamless system.

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Zencare Practice Management overview
See the platform in action

The connected platform for the full practice workflow.

Zencare Practice Management is a mental health electronic health record (EHR) designed specifically for therapists and behavioral health providers to manage client records, session notes, scheduling, billing, and communication in one secure system.

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No complicated tiers. No hidden feature gates.

Everything included in Zencare Practice Management

One complete platform for modern mental health practices. All features included for $69/month with a 7-day free trial.

$69/month 7-day free trial

Scheduling & Calendar

  • Appointment scheduling
  • Online appointment booking
  • Calendar management
  • Appointment confirmations
  • Email & SMS reminders
  • Workflow tools
  • Video waiting room

Documentation & Records

  • Client records
  • Handwritten notes
  • Clinical measures
  • Intake & consent forms
  • Family & couples sessions
  • Supervision
  • Client lists & tagging

Billing & Insurance

  • Billing & invoicing
  • Integrated payments
  • Password-protected invoices & receipts
  • Superbills
  • Integrated eligibility checks
  • Integrated electronic claim submission
  • Account summaries

Client Experience & Communication

  • HIPAA-secure video therapy
  • Secure messaging
  • Collaborative video sessions
  • Client portal
  • Circle of Care
  • Customizable homepage

Practice Management & Reporting

  • Dashboard & reporting
  • Unlimited sessions
  • Practice workflow tools
  • Client tagging & workflows
  • Migration support
  • Onboarding assistance

Everything you need, in one connected platform.

Scheduling, notes, billing, telehealth, insurance, and client communication are all included at no extra cost.

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Support the client journey

The leading EHR for mental health private practices

Bring the client side of your practice into one connected experience. From scheduling and video therapy to the client portal, measures, and secure messaging, care feels more seamless.

Scheduling

Manage availability, reminders, and recurring sessions more easily.

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Video Therapy

Run secure sessions online without switching between disconnected tools.

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Client Portal

Give clients a clearer path for booking, forms, and communication.

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Secure Messaging

Keep communication protected and better organized between sessions.

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Clinical Measures

Use assessments to track progress and support more informed, collaborative care with your clients.

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See how care delivery can feel more connected from day one.

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Run the work behind the scenes

EHR software for mental health records, billing, insurance, and reporting

Documentation and operational workflows should support your practice, not slow it down. Keep notes, records, billing, insurance, and reporting connected so the day-to-day work feels easier to manage.

Session Notes

Document care more efficiently with templates and structured workflows.

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Client Records

Keep the full client picture together in one connected record, so every detail stays organized and accessible.

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Billing & Integrated Payments

Reduce billing friction and collect payments more consistently inside the same workflow.

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Insurance Capabilities

Verify benefits, manage insurance details, and streamline claims workflows in one connected system.

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Dashboard & Reporting

Get clearer visibility into practice performance, referrals, forms, and measures in one connected view.

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Make the operational side of your practice easier to run day to day.

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Switch with confidence

Migration support plus 1:1 onboarding

Moving systems doesn’t have to feel overwhelming. Zencare provides structured onboarding and migration support so your practice can transition more smoothly and get up and running faster.

Structured onboarding and setup support

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Trusted by therapists

Designed for therapists building modern practices.

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Having encrypted meetings, billing, and scheduling in one place makes the day-to-day logistics of running a practice feel much easier.

Therapist review
“

Telehealth, calendar, booking, and the client portal all working together creates a smoother experience for both me and my clients.

Therapist review
“

Having marketing and practice management in one ecosystem makes my private practice feel much more seamless to run.

Therapist review

See why therapists choose Zencare Practice Management.

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FAQs

Questions about Zencare Practice Management?

Here are a few helpful starting points for therapists exploring the platform.

A mental health EHR should include tools for session notes, secure client records, scheduling, billing, telehealth, and client communication. It should be designed specifically for therapists, making it easy to manage both clinical documentation and day-to-day practice operations. The best mental health EHR software also helps reduce administrative work and improve the overall client experience.
Yes, Zencare Practice Management is designed to work especially well for solo therapists and small private practices. It brings scheduling, notes, billing, payments, and communication into one streamlined mental health EHR, so you don’t need multiple tools. This allows solo providers to stay organized, save time, and focus more on their clients.
Zencare Practice Management is designed to bring together scheduling, notes, client records, clinical measures, billing, payments, reporting, and client communication in one connected platform.
A mental health EHR is designed specifically for behavioral health providers, while general EHR software is built for broader medical use. It includes features like flexible session notes, recurring appointments, and integrated telehealth that better support therapy-based care. This makes mental health EHR software more intuitive and relevant for therapists and private practices.
Yes. The platform can be positioned as part of a broader Zencare ecosystem, helping practices manage both growth and day-to-day operations more seamlessly.
Yes. You can use the migration support section to reinforce guided onboarding, setup support, and help for practices adopting the platform.
Yes. This page is designed as a platform overview, with links out to dedicated feature pages for scheduling, video therapy, session notes, client records, clinical measures, billing, insurance claims, dashboard & reporting, and migration support.

Still have questions? See how the platform works in more detail.

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Get started

The right tools can transform a practice.

See how Zencare Practice Management can help you reduce admin friction, stay organized, and create a smoother experience for both your team and your clients.

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From the blog

Resources for running and growing your practice.

Explore resources designed to help therapists manage day-to-day operations and grow their practice.

Blog post 1

Sliding Scale Fees: An 8-Step guide.

Setting sliding scale fees can be a great way to make your therapy services accessible.

Read more →
Blog post 2

Top 20 CPT codes

This guide provides an overview of the top CPT codes that mental health professionals use.

Read more →
Blog post 3

Choosing an EHR for mental health

A private practice therapist’s guide to choosing an EHR for mental health.

Read more →
Blog post 4

How much time are you wasting on admin?

Tools for mental health practices that help therapists save time.

Read more →