Therapist Marketing & EHR
Exclusive offer for the California Psychological Association Members
Unlock your 15% discount with code CPA2023
Everything you need to run and grow a thriving private practice — in one place.
Zencare Practice Management’s easy-to-use, HIPAA-compliant, and comprehensive one-stop-shop practice management platform makes it simple for you to run a thriving therapy practice.
Your therapy practice centers around clients,
not administrative tasks
Listing on a trusted online directory
Visited by thousands of therapy seekers every day.
Professional Photos & Videos
To help you build a eautiful, engaging online profile.
Easy-to-use practice software
For scheduling, video, clinical records, billing, and payments.
Trusted Therapist Directory for Client Referrals
With photos, videos, and client referrals, your Zencare profile has everything you need to grow a thriving practice.
Beautiful Profile
Search engine-optimized, your profile is designed to showcase your unique strengths as a therapist. We'll coach you through a photo and videoshoot so you can make a polished first impression.
Online Exposure
With over 500,000 monthly pageviews, Zencare is the go-to therapy referral source for young professionals and adults.
Client Referrals
Unlimited in-network and private pay referrals. You set your own rates, and because clients are empowered to find the right fit, members say Zencare referrals become longer-lasting clients.
Integrated Insurance & Claims
Make client billing seamless by reducing errors on claims and standardizing clients submissions and billing processes.
Real-time Eligibility Checks
This powerful tool checks the eligibility of over 2,000 national payers in a matter of minutes, so you can spend less time at your computer and more time with your clients.
Claim Processing & Tracking
We send your client claim information to our clearing house partner, who ensures a smooth and fast process of submission, tracking, and re-submission — so you don’t have to stress about doing it yourself.
Superbills & Out-of-Network Billing
Lighten your clients’ administrative load by automatically generating a superbill for their reimbursement. Help them focus their mental health journey, not complicated payments.
Zencare Payments
Don’t sweat the money side of your practice. We’ll help you manage your finances.
Easy-to-use payments
Zencare Practice Management handles invoicing, collection, and payments, allowing clients to pay through a simple, intuitive platform. This means that you receive the money you need to maintain your practice’s success.
More time in session
With convenient financial and cash flow features, you can spend less time balancing your books and more time with your clients or taking care of yourself.
Video Therapy
Check in with your clients without the hassle of complicated systems.
Remote Client Sessions
Sessions can be in-person or online, meaning that clients can talk from comfortable locations as they work with you.
HIPAA Compliant
With a high level of security built into this feature, you can relax knowing that you’re complying with HIPAA requirements and other therapy practice standards.
Scheduling
A robust scheduling feature to help you keep track of your calendar.
Calendar & Multiple Locations Management
Clients can schedule their sessions with you through a user-friendly Client Portal. Manage your practice’s multiple locations through your account, including changing locations across billing documents and calendars.
Third Party Calendar Sync
While maintaining HIPAA standards, you can send your session schedule into a third-party calendar application like Google Calendar or Apple Calendar.
Clinical Records
Lay a strong foundation for your therapy practice by keeping excellent paperwork.
Email & SMS Reminders
Send clients customized email and text reminders directly. You can also use the Circle of Care feature to communicate with other providers on your treatment team.
Session Notes
Worry less about managing your notes and focus on the contents of those notes with easy-to-use session notes feature.
Unlimited Document Storage
Unlimited storage means you can attach files to your clients’ profiles and go paperless!
Invoicing and Payments
Feel confident in your work through simplified processes.
Automatic Invoicing
Email your client a straightforward invoice as soon as you’re ready. You’ll find clients less confused about their payments with our basic invoice design.
Dashboard with Practice Stats
The practice dashboard shows your therapy practice stats, so you can make informed decisions and see your progress over time.
Client Portal
Make therapy easy for your clients.
Secure Messaging
Communicate with your clients efficiently and securely, with full HIPAA compliance.
Online Intake & Consent Forms
Clients can fill out intake and consent forms online and securely share them with you. You’ll get these forms directly into your inbox.
Online Appointment Booking
Clients can change their appointment bookings online, so they don’t need to call or email you. They can pick a time that works well for them and it’ll update your calendar.
Industry-Leading Security
Be certain that your client data is safe and protected.
Secure Client Data Management
Zencare Practice Management stores all client contact details, notes, lists, and billing details in its secure servers, which means you can go fully paperless with the latest security technology.
Password Protected & Encrypted PDFs
When you want to share sensitive files with your clients, especially financial documents, you can send them via encryption. They’ll need a password to access these files, so only your client can view them.
Customized Login Pages
The customized login page for your therapy practice will have its own segregated database that’s only accessible from an account-specific URL. This means that there’s no way to log into your account outside of using a unique URL.
We’re here to help you with your therapy practice
Our warm customer support is available through secure channels.
Start straightaway
Getting your Zencare Practice Management system is simple with a straightforward, seamless onboarding process. We’ll walk with you every step of the way.
We’re here to help
Our customer support team is ready to help with any issues that arise. We’re dedicated to getting your therapy practice off the ground and successful.
Therapy Expertise
We’ve been working with therapists for years, so we know a thing or two about how to effectively run a therapy practice. We love our therapists and want them to feel good about their work!
Wondering how this could benefit your practice?
We would love to show you what Zencare Practice Management looks like. We can also provide guidance on how it can make your practice run more efficiently - and how it can save you time and headaches. One of our team members will take you through the tool and answer any questions you have.
