Practice Management EHR
Elevate your practice with an EHR designed for mental health
Zencare Practice Management’s easy-to-use, HIPAA-compliant, and comprehensive one-stop-shop practice management platform makes it simple for you to run a thriving therapy practice.
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Your practice centers around clients, not tasks.
Spend less time on administrative work using Zencare's comprehensive, integrated EHR.
Insurance & Claims
Seamless billing and standardized submissions to reduce claims errors.
Invoicing and Payments
Simplified processes so you don't have to sweat the money side.
Clinical Records
Excellent paperwork to lay a strong foundation for your practice.
Scheduling
Robust scheduling feature to help you keep track of your calendar.
Video Therapy
HIPAA-secure video therapy platform for remote sessions.
HIPAA Security
Industry-leading security for safe and protected client data.
Mental Health EHR
Explore key features
Click through below to discover how Zencare Practice Management works!
Insurance & Claims
Enjoy seamless billing
Reducing claims errors and standardizing submission and billing processes.
Real-time eligibility checks
Check the eligibility of over 2,000 national payers within minutes, spending less time at your computer and more time with your clients.
Claim processing and tracking
Our clearinghouse partner ensures a smooth and fast process of claim submission, tracking, and re-submission, so you don’t have to stress about doing it yourself.
Superbills and out-of-network billing
Lighten your clients’ administrative load by automatically generating a superbill for their reimbursement. Help them focus their mental health journey, not complicated payments.
Payments
Get paid consistently
Don’t sweat the money side of your practice. We’ll help you manage your finances.
Easy-to-use payments
Zencare Practice Management handles invoicing, collection, and payments, allowing clients to pay through a simple, intuitive platform. This means that you receive the money you need to maintain your practice’s success.
More time in session
With convenient financial and cash flow features, you can spend less time balancing your books and more time with your clients or taking care of yourself.
Video therapy
Connect reliably with clients
Check in with your clients without the hassle of complicated systems.
Remote client sessions
Sessions can be in-person or online, meaning that clients can talk from comfortable locations as they work with you.
HIPAA compliance
With a high level of security built into this feature, you can relax knowing that you’re complying with HIPAA requirements and other therapy practice standards.
Clinical Record
Feel confident in your clinical notes
Lay a strong foundation for your therapy practice by keeping excellent paperwork.
Session notes
Worry less about managing your notes and focus on the contents of those notes with easy-to-use session notes feature.
Unlimited document storage
Attach files to your clients’ profiles and go paperless!
Scheduling
Manage your calendar with ease
A robust scheduling feature to help you keep track of your calendar.
Calendar and multiple locations management
Clients can schedule their sessions with you through a user-friendly Client Portal. Manage your practice’s multiple locations through your account, including changing locations across billing documents and calendars.
Third-party calendar sync
While maintaining HIPAA standards, you can send your session schedule into a third-party calendar application like Google Calendar or Apple Calendar.
Email and SMS reminders
Send clients customized email and text reminders. Communicate with other providers on your treatment team.
Invoicing
Streamline invoicing
Feel confident in your work through simplified invoicing processes.
Automatic Invoicing
Email your client a straightforward invoice as soon as you’re ready. You’ll find clients less confused about their payments with our basic invoice design.
Dashboard with Practice Stats
The practice dashboard shows your therapy practice stats, so you can make informed decisions and see your progress over time.
Client Portal
Communicate with your clients securely
Make it easy for your clients to book appointments and communicate with you.
Secure Messaging
Communicate with your clients efficiently and securely, with full HIPAA compliance.
Online Intake & Consent Forms
Clients can fill out intake and consent forms online and securely share them with you. You’ll get these forms directly in your inbox.
Online Appointment Booking
Clients can change their appointment bookings online, so they don’t need to call or email you. They can pick a time that works well for them and it’ll update your calendar.
Security
Trust in industry-leading security
Be certain that your client data is safe and protected.
Secure Client Data Management
Zencare Practice Management stores all client contact details, notes, lists, and billing details in its secure servers, which means you can go fully paperless with the latest security technology.
Password Protected & Encrypted PDFs
When you want to share sensitive files with your clients, especially financial documents, you can send them via encryption. They’ll need a password to access these files, so only your client can view them.
Customized Login Pages
The customized login page for your therapy practice will have its own segregated database that’s only accessible from an account-specific URL. This means that there’s no way to log into your account outside of using a unique URL.
Why therapists recommend Zencare's EHR
Hear from therapists who chose, or made the switch to Zencare Practice Management.
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“I started with a different EHR that so many other clinicians used and swore by. NO THANK YOU!! I made the change and will NEVER go back. I moved to Zencare because it literally has it all!! I am able to do so many things that include my encrypted meetings, billing, scheduling, measures, and so much more. I have always had great success with the support staff.”
Ticily Medley
★★★★★
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“I switched from my previous EHR because I was looking for a platform that was easy to use and affordable. When I was introduced to Zencare and saw that I could integrate telehealth videos, calendar, booking, and a client portal all in one, I was sold. I like the functions available in the Zencare EHR, such as the "Circle of Care" and the ability to send invoices and to process Stripe.”
Nicole Diercks
★★★★★
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“Zencare Practice Management is easy to use. All of my questions have always been answered by the support team in a timely manner. I really enjoy having marketing and EHR for my private practice together with Zencare.”
Jacklyn Foley
★★★★★
We’re here to help you with your therapy practice.
Our warm customer support is available through secure channels.
Start straightaway
Getting your Zencare Practice Management clinic is simple with straightforward, seamless onboarding. We’ll walk with you every step of the way.
We’re here to help
Our customer support team is ready to help with any issues that arise. We’re dedicated to getting your therapy practice off the ground and successful.
Therapy Expertise
We’ve been working with therapists for years, so we're knowledgeable about how to effectively run a practice. We're committed to helping therapists thrive!
Get started for free today.
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